I write the same emails scores of times every week. You probably do too, from thanking readers who wrote to say they loved your book to asking other authors to share your book in their newsletters. Sure, I type fast, but I realized these repetitive emails take more time than I ever imagined.
Templates to the rescue!
How you set up your templates depends on your email client. I use Mozilla Thunderbird, so installed the addon QUICKTEXT which has changed my life! It creates a little bar menu of templates I’ve created. If someone asks me something I’ve answered before, I click on the menu, choose the template with the perfect answer already written, and it drops right into the new email. I can’t tell you how much time this saves me every week!
Here's an example of me writing an email - the menu you see there is where I pre-set up all the important links to AXP, so when someone asks about the Daily Deal, for example, I can drop in a link to the Daily Deal without typing it, looking it up, etc. And if someone shares a Fresh Friday page in their newsletter, I can hit the TGIF $5 item and BOOM! send them the code for $5 off. It takes me a second to respond instead of a minute or two.
I'm sure there are similar things for all email programs. Here are directions for Gmail templates, for example:
https://blog.hubspot.com/sales/gmail-templates-canned-responses
